1. Introduction

Toronto Rockets FC is committed to respecting and protecting the privacy of our players, parents, guardians, coaches, volunteers, and website visitors.

As a youth soccer organization, we recognize our responsibility to safeguard personal information, particularly information relating to children and young people.

This Privacy Policy explains how Toronto Rockets FC collects, uses, stores, shares, and protects personal information through our website, player registration processes, and club activities.

We handle personal information in accordance with applicable Canadian privacy legislation, including the Personal Information Protection and Electronic Documents Act (PIPEDA), where applicable.

2. Information We Collect

Toronto Rockets FC collects personal information necessary to administer its soccer programs, communicate with families, and support club operations.

Depending on your involvement with the club, this information may include:

• Personal and contact information: Names, email addresses, telephone numbers, and mailing addresses.
• Player registration information: Player names, dates of birth, age groups, parent or guardian details, and information required for registration and participation.
• Player health and safety information: Relevant medical conditions, allergies, emergency contacts, or other information voluntarily provided to support player safety.
• Program participation information: Team assignments, attendance, schedules, and participation in club activities.
• Photographs and videos: Images recorded during practices, games, tournaments, and club events, subject to parental or guardian consent.
• Website information: Technical information such as IP addresses, browser details, and information necessary for website operation and security.

We collect only the information reasonably necessary for identified club-related purposes.

3. How We Use Personal Information

Personal information collected by Toronto Rockets FC may be used to:

• Process player registrations and administer soccer programs.
• Organize teams, training sessions, games, tournaments, and other activities.
• Communicate with players, parents, guardians, coaches, and volunteers.
• Coordinate participation with soccer leagues and governing organizations.
• Maintain player safety and respond to emergencies.
• Respond to website inquiries and requests for information.
• Share club news, announcements, and program updates.
• Maintain the security and functionality of our website.
• Meet applicable legal, administrative, and regulatory obligations.

Personal information will not be used for unrelated purposes without appropriate consent or another lawful basis.

4. Player Registration and Children’s Privacy

Toronto Rockets FC manages player registration directly and collects information required to administer participation in its programs.

Because many participants are minors, we place particular importance on protecting children’s personal information.

Where a child cannot provide meaningful consent, personal information is collected and used with the consent of a parent or legal guardian, except where otherwise permitted by law.

Registration information is accessible only to authorized club representatives and others who reasonably require it to administer programs, support player safety, or fulfill legitimate club responsibilities.

Parents and guardians may contact the club with questions about the collection, use, or protection of their child’s personal information.

5. Photographs, Videos, and Media Consent

Toronto Rockets FC photographs and records activities such as games, training sessions, tournaments, and club events.

The club obtains parental or guardian consent for the use of identifiable images and videos of minor players in promotional and communication materials.

With appropriate consent, these materials may appear on:

• The Toronto Rockets FC website.
• Official club social media accounts.
• Club newsletters and communications.
• Promotional materials relating to club programs and activities.

Parents and guardians may contact the club to review consent preferences or request the removal of identifiable images of their child from club-controlled digital platforms.

We will review such requests promptly, recognizing that materials already distributed or shared by third parties may not always be fully retrievable.

6. Sharing Personal Information

Toronto Rockets FC does not sell personal information.

Where reasonably necessary, information may be shared with authorized parties involved in club operations, including:

• Club administrators, coaches, and designated volunteers.
• Soccer leagues, associations, and governing organizations.
• Registration, scheduling, communication, and technology service providers.
• Emergency services or medical personnel when necessary for player safety.
• Government authorities or other parties when required or permitted by law.

We limit information sharing to what is appropriate for the intended purpose and take reasonable steps to protect information disclosed to service providers.

7. Website Cookies and Security

The Toronto Rockets FC website may use essential cookies and related technologies to support website functionality, performance, and security.

Our website uses Cloudflare Turnstile to help protect online forms against spam and automated submissions. This service may process technical information necessary to distinguish legitimate visitors from automated activity.

Toronto Rockets FC does not currently use Google Analytics.

Our website may also contain links to external websites or display content from third-party platforms, including social media services. These services may collect information in accordance with their own privacy policies.

Visitors are encouraged to review the privacy policies of external services when accessing third-party content.

8. Information Security

Toronto Rockets FC takes reasonable administrative, technical, and organizational precautions to protect personal information from unauthorized access, loss, misuse, alteration, or disclosure.

Access to personal information is restricted to individuals who require it for legitimate club-related responsibilities.

Although reasonable safeguards are maintained, no website, electronic transmission, or information storage system can be guaranteed to be completely secure.

9. Retention of Personal Information

Toronto Rockets FC retains personal information only for as long as reasonably necessary to fulfill the purposes for which it was collected, administer club activities, or satisfy applicable legal and regulatory obligations.

When personal information is no longer required, reasonable steps are taken to securely delete, destroy, or anonymize it.

10. Access, Corrections, and Withdrawal of Consent

Individuals may contact Toronto Rockets FC to:

• Request access to personal information held about them.
• Request corrections to inaccurate or incomplete information.
• Ask questions about how their information is collected or used.
• Withdraw consent for certain uses or disclosures, where permitted by law.

Parents and legal guardians may submit appropriate requests concerning their children’s personal information.

Requests will be reviewed in accordance with applicable privacy legislation.

Withdrawal of consent may affect the club’s ability to provide certain services or administer participation in specific programs.

11. External Websites and Social Media

Our website may contain links to third-party websites, including soccer organizations, sponsors, registration-related services, and social media platforms.

Toronto Rockets FC does not control the privacy practices of external websites and is not responsible for their content or information-handling procedures.

Visitors should review the applicable privacy policies before submitting personal information to third-party websites.

12. Changes to This Privacy Policy

Toronto Rockets FC may update this Privacy Policy periodically to reflect changes in club operations, website functionality, privacy practices, or applicable legislation.

Any revisions will be published on this page with an updated effective date. Where required by law, additional notice or consent will be obtained.

13. Contact Information

Questions, concerns, or requests regarding this Privacy Policy or the handling of personal information may be directed to:

Toronto Rockets FC

Website: https://torontorockets.com

Email: info@torontorockets.com

Privacy-related inquiries will be directed to the appropriate club representative for review and response.